Property Inspection Software Automates Your BusinessAs a business owner, you are always on the lookout for solutions and tools that make your job easier. Given the volume of solutions available to managers in today’s world, it’s natural that a majority of solutions won’t be a correct match for you. Find a solution that makes sense for your processes. Whatever you think may be able to be automated can be automated! Typically, a durable solution will host the following features that allow for automation:
Auto Email Reports:A grim aspect of managing properties is the amount of time spent emailing reports to vendors, clients, and other stakeholders.
A robust property inspection software system will allow you to set-up an auto-emailing action that sends completed reports to selected contacts. You can set up property inspection software to send completed reports to tenants, property owners, managers, and more.
Auto Text:Another unattractive aspect of being a property manager is the number of repetitive tasks that make up a typical day of inspecting. Property inspection software allows you to save commonly typed phrases and turn them into ‘Auto-text’ comments.
Say you have to inspect an entire apartment complex, including each unit. To automate your inspection process, you could save smart comments that refer to the condition of each unit. E.g.’ The carpet is in (good/bad) status and (does/does) not need repairing.’
Once you have saved an auto-text comment, begin typing out the comment, tap select and fill in the blanks by tapping on options. This saves you a tremendous amount of time if you are inspecting 500 plus units.
Report Generating:Ever spend the entire day doing inspections only to head back to the office and have to attempt creating a profesional looking inspection report for each inspection?
If you are still carrying out your inspection process this way, you are failing to adapt to new technological changes and risk being left behind by the competition. Property inspection software automatically generates your inspection report as soon as you leave the property and press ‘upload inspection.’
This means no more formatting photos, no more struggling to upload inspection videos any task you once had to do for generating inspection reports is completely removed.
Maintenance and Work Order Automation:Another repetitive and detail-intensive task that property managers are expected to complete is maintenance orders. Property inspection software will allow you to set-up auto email triggers that send maintenance orders based on the condition report of a completed inspection.
For example, if your move-in inspection report indicates that there were electrical faults, with property inspection software you can set-up to send an email automatically with an excerpt from the report which details the issue to an electrician.
This means you will literally never have to send a maintenance order yourself again. Property inspection software does all the back-end admin for you.
Property Inspection Software Gives You An Integrated Data Management ProcessPreviously, property managers stored information and IP in Excel spreadsheets, Word files, and other data-saving programs. When called upon for data or information, a manager would then have to search through all files and then download them to place into an email.
Although it isn’t common, some companies operating in 2019 still do not have an integrated data management process. If you fall into this category, you need to asses whether your current method is valid or not.
This data trend has enabled property management companies to have access to all of their companies intellectual property 24/7.
This means employees are kept in the loop, have a greater understanding of the companies bigger picture and effectively, don’t have to be in the same room to work on things together.
With property inspection software, your team can upload, document, share, and review company information about properties anywhere anytime, thanks to cloud-based technology. In addition to that, staff can also collect, share, and upload, information on-site, rather than having to wait until you are back in the office to upload. In addition to that, staff can also collect, share, and upload, information on-site, rather than having to wait until you are back in the office to upload.